Testimonials
Industry: Procurement
Headline
UK Firm SAVES 500 hours per month in staff time by moving to PRISM DocRecord
Before
Paper based back to back order process and filing system
Labour intensive
Many documents printed which were already electronic including emails
Emails make up a large percentage of the documents that needed organising and filing
Volume of paper rise dramatically along with the associated costs of printing, handling and storage management
Offices in two different countries
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After
All documents and correspondence are stored electronically and organised for each order
Fully text-searchable
Accessible by all staff that require access in both countries
Standardised documents are recognised and indexed automatically
Capture, recognition and automatic storage of standard documents printed by their ERP system
Indexing non-standard documents is quick and easy
Printing less and storing less paper
Advantages
Much easier for staff when covering other team members orders
No longer need to forward copies of emails around the office (everyone has access to the original emails and can open in Outlook and reply directly)
Managers can track the progress of orders and quickly see the status
Reclaiming valuable storage space
More accurate, consistent capture, naming and storage and consequently less hunting for difficult to find or missing paperwork
Centralised system for multiple offices
The hardest part of the project was the period when staff were running the new electronic process in parallel with the paper process to pick up the minor adjustments before going fully live.
DocRecord is now a critical part of the Tata operation with up to 1000 documents a day being added to the system and providing the platform for future ehancements and workflows.
Products
PRISM DocRecord Suite